Most attorneys are going as paperless as possible. It’s indeed becoming an industry standard. Setting up a paperless office is simple, it requires a scanner, software, and a process. Keeping your office paperless will save you loads of time and money.
Scanners (non-exclusive listing)
Fujitsu ScanSnap iX500 (most popular among attorneys)
Software (non-exclusive listings)
Adobe Acrobat (industry standard) – provides many powerful tools, including OCR (optical character recognition – edit and search PDFs) and with training you can use it to redact information, remove metadata, create forms, and bates stamp discovery for electronic production.
Kofax – includes editing functions, OCR, collaboration and sharing features, and electronic signing.
FoxIt – includes editing functions, OCR, collaboration and sharing features, and electronic signing.
PDFPen – for Mac users, with OCR, security, editing, and form creation features.
CutePDF offers low cost and free alternatives. They obviously have some significant limitations.
Some VoIP systems like RingCentral provide efax
DOCUMENT MANAGEMENT SYSTEMS (a step beyond an organic file management system, for small-mid size firms)
PROJECT MANAGEMENT & COLLABORATION
Further Reading from our Lending Library
Paperless in One Hour for Lawyers (Donna S. Neff and Sheila M. Blackford (American Bar Association)